Activities (Work Breakdown Structure or WBS)

Break down the project into smaller units or activities. Doing this makes it much clearer to see how work flows, overlaps and how it may have an effect on the timing or outcome of others. Its not uncommon for this list to become very long but as long as the structure is maintained the setting of each task can be more manageable.  This in turn can make it easier to track progress and performance.

Grouping the activities also how they will fit in a logical sequence. This will assist scheduling and help you to decide the number of people and when material resources are required. Creating a WBS will reduce the risk of misunderstandings because everyone will be able to see what is required, by when and by who.

To expand the list and create a WBS it is advisable to carry out a brainstorming session. Invite all key personnel to attend this session. You may wish to consult with other potential team members and gather their views. If someone in the organisation has previously completed a similar project, consult the original project manager and use the previous plan as a baseline checklist. At stages through the session, drop back to ensure the activities are aligned with those discussed earlier. At this stage it is not necessary that all the activities are in order.

Before closing out the brainstorm session, double check for gaps. If you realise later that you have overlooked something it may not be easy to get the team back together.

Following the brainstorming session, give each activity a unique number or identifying code. Make sure there is sufficient detail to support each activity.

Check that the activity list reflects the priorities set earlier for each objective.